At our most recent Convention Tour, Go Ahead Group Coordinators and staff shared our best tips and tricks for recruiting. In our first installment of our Dublin Convention recap, we shared our favorite moments—today, we’re sharing some of the top tips for helping your travelers prepare for their upcoming tour.
Some group members haven’t had a lot of travel experience; in fact some might be embarking on their very first trip out of the country! Proactively providing travelers with the basics of international travel can make a world of difference for your group’s experience when you are on tour.
Prep your travelers by making sure they do the following:
• Assess the validity of their passport. Make sure they look at the expiration date to ensure they don’t need to renew, obtain any necessary visas and make copies to bring as backup.
• Check in with their healthcare provider. Make sure they’ve renewed all essential prescriptions and have any necessary vaccinations. (Tip: Don’t pack prescriptions or medications in your checked luggage!)
• Make a money plan. Have them alert their credit card companies that they’ll be traveling. They may also want to look up currency conversion rates and determine how much cash they’ll want to bring, if any.
• Bring a power adapter for any electronics they’ll want to bring with them and check each country’s voltage requirements.
• Figure out how to stay connected. Whether it’s activating their phone’s global capabilities or using a travel phone while abroad to avoid charges, have travelers do their research to find the phone plan that suits them best.
• Weigh the options of checking a bag vs. packing a carry-on. Provide information on how long the tour is and how many types of transportation they’ll be taking. Chances are, they won’t need as much as they think. Advise your group to always pack any valuable items (and a spare change of clothes) in carry-on luggage.
• Start thinking about jet lag before leaving for tour. Have them adjust their sleep schedule to better align with the time zone they’ll be visiting. They may consider purchasing aids such as No‑Jet‑Lag Homeopathic Jet Lag Prevention tablets .
In addition to some of the general travel information listed above, giving your group members more details about the places they’re visiting can help make a smoother trip or even pique their interest for exploring during their free time.
• Use Go Ahead-provided information to your advantage, like the blog, website and your tour’s day-by-day itinerary.
• Have a party to discuss local customs and culture of the places you’ll be visiting, or put together an email for your travelers with some interesting facts.
• In addition to local customs, if you’re traveling to a country with a different language, a short phrase guide can help them interact with locals during the tour.
Finally, one of the best pieces of advice that you can provide to any traveler—experienced or novice—is to be flexible! Even the best-laid plans can sometimes change in the moment due to factors outside of anyone’s control. If you can relax and roll with the punches, these spur-of-the-moment adjustments can lead to the best adventures!
How do you prepare your travelers for tour? Share your tips in the comments!